Powerpoint Tips for Preparing a Professional Presentation

Tina Sieber


Presentations are a great way to support a speech, visualize complicated concepts or focus attention on a subject.
 
However, a bad presentation can achieve the opposite. Badly designed slides with too much text or bad graphics can distract or worse, irritate the audience.
 
Here’s is a short guide that will help you create presentations with a professional look and concise content, avoiding the most common mistakes.
 
Design
The first thing that gives a professional touch to any presentation is the design.
 
Compose Slides
  • Don’t copy and paste slides from different sources.
  • Keep the design very basic and simple. It shall not distract.
  • Pick an easy to read font face.
  • Carefully select font sizes for headers and text.
  • Leave room for highlights, such as images or take home messages.
  • Decorate scarcely but well.
  • Restrict the room your design takes up and don’t ever let the design restrict your message.
 
Use Consistency
  • Consistently use the same font face and sizes on all slides.
  • Match colors.
 
You may use highlight headers, create a special frame for figures/images or the whole slide but don’t overload your slides with these elements.
 
Colors
A poor choice of colors can shatter a presentation.
 
Use Contrast
  • Black text on a white background will always be the best but also the most boring choice.
  • If you want to play with colors, keep it easy on the eyes and always keep good contrast in mind so that your readers do not have to strain to guess what you’ve typed on your slide.
 
Apply Brilliance
  • Carefully use color to highlight your message!
  • Don’t weaken the color effect by using too many colors at an instance.
  • Make a brilliant choice: match colors for design and good contrast to highlight your message.
 
Text
KISS
  • Keep It Straight and Simple.
  • Keywords only.
  • No sentences!
  • Never read your slides, talk freely.
 
Remember that your slides are only there to support, not to replace your talk! You’ll want to tell a story, describe your data or explain circumstances, and only provide keywords through your slides. If you read your slides and if you do it slow and badly, the audience will get bored and stop listening.
 
Take Home Message
  • Always express a Take Home Message.
  • It’s your message, a summary of your data or story.
  • Make it a highlight that stands out.
 
Target and Content
Your target i.e. your audience, defines the content of your presentation. For example, you won’t be able to teach school kids about the complicated matters of economy. However, you may be able to explain what economy is in the first place and why it is important.
 
Keep Your Audience In Mind
  • What do they know?
  • What do you need to tell them?
  • What do they expect?
  • What will be interesting to them?
  • What can you teach them?
  • What will keep them focused?
  • Answer these questions and boil your slides down to the very essentials.
 
In your talk, describe the essentials colorfully and choose your weapons i.e. text, images and animations wisely.
 
If you lose the attention of your audience, everything will be lost — it won’t matter how ingenious your design is or how brilliantly you picked colors and keywords.
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